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EBC Emergency Plans

File: EBC 
Advance planning for emergencies and disasters is essential to provide for the safety of students and staff; it also strengthens the morale of all concerned to know that plans exist and that students and staff have been trained in carrying out the plans. 
The Superintendent will develop and maintain plans that meet the requirements of state law for preparedness in case of fire, civil emergencies, and natural disasters. 
The Superintendent shall develop, in consultation with school nurses, school physicians, athletic coaches, trainers, and local police, fire and emergency personnel, an Emergency Medical Response Plan for each school in the district. Each Plan shall include: 
  1. A method establishing a rapid communications system linking all parts of the school campus, including outdoor facilities, to local Emergency Medical Services along with protocols to clarify when EMS and other emergency contacts will be called.
  2. A determination of EMS response times to any location on the campus.
  3. A list of relevant contacts with telephone numbers and a protocol indicating when each person shall be called, including names of experts to help with post-event support.
  4. A method to efficiently direct EMS personnel to any location on campus, including the location of available rescue equipment.
  5. Safety precautions to prevent injuries in classrooms and on the school campus. 
  6. A method of providing access to training in CPR and first aid for teachers, athletic coaches, trainers, and other school staff which may include CPR training for High School students; provided that School Committees may opt out of instruction in CPR pursuant to Section 1 of Chapter 71. 
  7. In the event the school possesses Automated External Defibrillators (AEDs), the location of all available AEDs, whether the location is fixed or portable, and a list of personnel trained in its use.   
The Superintendent shall annually review the response sequence with local police and fire officials.  Plans shall be submitted to local police and fire officials and the DESE at least every 3 years by September 1 or when changes occur. Plans must be updated in the case of new construction or other physical changes to the school campus.  
Building Principals will meet all requirements for conducting fire drills and Emergency Response drills (at least once per year) to give students practice in moving with orderly dispatch to designated areas under emergency conditions, and the staff practice in carrying out their assigned responsibilities for building evacuation.  
  • M.G.L. 69:8A
  • Section 363 of Chapter 159 of the Acts of 2000 
File: EBC Supplemental
The HWRSD School Committee takes note of the COVID-19 emergency; resulting disruption of the traditional school day and year; growing concerns of students, families and the community; and the growing number of issues that will affect public education.   
Therefore, the School Committee establishes an emergency, interim policy to: 
• promote public safety and safety of students and faculty,  
• maintain to the extent possible the high and efficient level of educational services,  
• ensure support for students in general and in particular for those at highest risk educationally as well as those at social and economic risk, and 
• comply with the emergency orders of the Governor and adhere to the extent possible, to the guidance of the Department of Elementary and Secondary Education and other agencies of state and federal government, and expedite the safest strategy for returning students to school.   
The School Committee will approve the final Reopening Plan submitted to DESE, which will outline its strategy for returning students to school and will, in collaboration with the Superintendent, make such modifications to the Reopening Plan and district policy, and will authorize the Superintendent to suspend, revise or create protocols to facilitate the safe return to school.  
The Superintendent will designate the appropriate staff members to oversee the safe administration of COVID-related policies during the period of the pandemic emergency and shall make such recommendations to the School Committee as needed.   
The School Committee will authorize the Superintendent to act expeditiously in executing the Reopening Plan in accordance with current law and regulation and will, where noted, authorize the Superintendent to suspend, revise, or recommend policies, rules and protocols as needed to serve the best interests and safety of students, their families, and the community.  
The Reopening Plan shall constitute the policy of the school district during the pandemic emergency, and the Superintendent shall exercise the authority provided in law to carry out the Plan as needed.  
• General district goals affected by the pandemic. 

The Superintendent, with the advice and consent of the School Committee, may suspend or modify individual district policies to address the COVID-19 emergency as declared by the Governor.  Such suspension of policy shall expire upon the end of the emergency as declared by the Governor.  
The goal of emergency pandemic policies shall be to:
  • ensure the safety and health of students, faculty, staff, and all persons who may come in contact with them;  
  • to provide the most effective educational services as possible to students under the circumstances;  
  • to authorize changes to operating protocols as needed to open and operate schools effectively from various venues or platforms;  
  • to conduct the district business and operational functions of the district as efficiently as possible; 
  • to allow the Superintendent and staff to act quickly to carry out the Reopening Plan and, 
  • to facilitate the re-establishment of a safe and productive school day and year.    
• Student assignment to schools (File JCA)
Subject to the guidance from the Department of Elementary and Secondary Education, the Superintendent may suspend or revise the assignment of students to schools, including the assignment of new students for such a period as the emergency declaration is in force.    
• School calendar (File IC/ICA)
Subject to the guidance from the Department of Elementary and Secondary Education and the provisions of collective bargaining agreements, the Superintendent may suspend or revise the school calendar with the approval of the School Committee.   
• Class size (File IIB) 
In order to maintain healthy, safe, and effective classrooms, the Superintendent may suspend district policy on class size, subject to the provisions of the collective bargaining agreements where applicable.  
• Attendance (File JH) 
Subject to operative law and regulations, the Superintendent may suspend, modify or adapt policies related to student attendance including the link between and absences when appropriate, (including the link between attendance and grades), chronic absence policies, and accommodations for students requiring special placements. 
• Time on learning (File IC/ICA and ID) 
Subject to the guidance from the Department of Elementary and Secondary Education and the provisions of collective bargaining agreements, the Superintendent may suspend or amend requirements for time on learning for the duration of the COVID pandemic.   
• Grading and retention (File IKE) 
In accordance with guidance from the Department of Elementary and Secondary Education, the Superintendent may propose, subject to the approval of the School Committee, modifications to the policy of the district for grading and retention of students.   
• Local graduation requirements (File IKF) 
In accordance with guidance from the Department of Elementary and Secondary Education and modifications to current regulation or law, the Superintendent may propose, subject to the approval of the School Committee, modifications to the policy of the district regarding graduation requirements.   
• Special education (File IHB, IHBA, IHBAA, IHBF) 
The Superintendent and School Committee should be mindful that attainment of a high school diploma may render certain students ineligible for further services.   
• Discipline and Suspension/Expulsion with remote learning rights (File JIC, JK) 
The Reopening Plan recommended by the Superintendent and subject to the approval of the School Committee may contain protocols for serving students who are disciplined or suspended during the pandemic emergency.   
Further, the Superintendent may provide in the Reopening Plan provisions for students who are disciplined or suspended who elect remote learning in the interests of safety or health concerns. 
• Exemptions for particular groups of students (File JL) 
The Superintendent and/or designee may provide protocols to principals and teachers regarding students who may require special exemptions from health and safety standards during the pandemic emergency. Such protocols may address exemption for utilizing support animals.  
• Job descriptions (File GCA) 
The Superintendent may revise job descriptions for district staff, considering the provisions of current collective bargaining agreements, in order to secure the safety and health of students and staff, establish effective communications between school and community, maintain facilities, transport students as needed, provide food services, and acquire necessary materials to operate schools safely and securely during the pandemic. The Superintendent will inform the School Committee of any such changes.  Any changes to job descriptions shall expire at the end of the declared emergency situation.   
• Students at risk (JIE, JL, JLC, JLCC) 
During the COVID pandemic, the Superintendent or principal of a school may revise or suspend provisions of policy to facilitate the education of students at risk or with special physical needs or their family caregivers, including, but not limited to caring for or educating students with disabilities, illness, pregnancy, childrearing responsibilities, or special education needs consistent with law and regulation.  
• Privacy of students (File JRA) 
During the pandemic, the rights to privacy held by students and their families shall not be abridged by the public schools.  Such rights extend to the confidentiality of student academic records, health data, economic status, and other such information as may be considered confidential by law.   
Massachusetts law prohibits the recording of individuals without their permission.  Similarly, students may not be recorded in classrooms by audio, visual, or remote means without the permission of parents or, if of age, by individual students.   During periods of remote learning, the privacy of students participating in on-line classes shall not be violated by recording them without appropriate permissions.  
• Pivoting back to remote learning, or back to in-school instruction 
The Superintendent may incorporate into the Reopening Plan protocols for modifying these plans including addressing the needs of students who may require reversion from in-school to remote learning modalities because of the pandemic emergency. 
• Home schooling (File IHBG temporary) and home-bound instruction (File IHBF) (e.g., students with physical disabilities) and remote instruction for students in quarantine 
The Reopening Plan may provide for students who are temporarily homebound due to illness, quarantine, or disability. 
• Public Safety Officers, including the school resource officer (MOA with the local police) 
Subject to current law or regulation, the Superintendent shall report to the School Committee of any change in status of the school resource officer.  (If the district eliminates visitors to school during the school day, the SRO may be impacted.) 
• Eligibility for participation in extra-curricular activities, including sports (File JJ) 
Subject to law, regulation and standards established by the appropriate and legitimate regulatory body, the Superintendent may propose changes to district protocols for participation in extracurricular activities including sports subject to the rules established by the Massachusetts Interscholastic Athletic Association.   
• Attendance vs. participation in events (File JH and Student/Athletic Handbooks) 
Subject to law, regulation or emergency declaration, the Superintendent may propose protocols or modifications or suspensions of district policies regarding attendance by students or the public in school events including, but not limited to assemblies, sports events, large gatherings, or other programs. 
• Visitors in schools and buildings (File KI) 
Subject to current emergency declarations, the Superintendent may propose suspension or modification to district policies regarding visitors to school buildings during the school day and after school hours.   
• Illness and contract tracing (File JLCC) 
Subject to the provisions of the Reopening Plan, the Superintendent may establish protocols for tracking student contacts as a means of locating others from whom students may contract or expose other persons to the COVID-19.  Such protocols will be consistent with law and regulation and be consistent with standards to protect the privacy of students, their families, and other persons.
•Transportation and busing (File EEA, EEAA, EEAEC, EEAG)
Subject to current law and regulation, the Superintendent may suspend or modify policies related to the transportation of students by the school district.  Legal requirements relating to IEPs that contain transportation for students shall not be altered without the appropriate family consent. These modifications shall be consistent with the district’s Reopening Plan.
•Operations and plant maintenance (File EC, ECA)
Subject to the provisions of law, regulation and collective bargaining agreements, the Superintendent may suspend or amend current policy to ensure the efficient operation of business functions and maintenance of school buildings and other such offices as the district maintains.
Adopted: 5/19/2021