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HWRSD Educator Evaluation System

 

Notes on the HWRSD Teacher Evaluation System (Effective SY2014-2015)


Summary of Five-Phase Process

PHASE I:  SELF ASSESSMENT

PHASE II:  ANALYSIS, GOAL SETTING AND PLAN DEVELOPMENT

PHASE III:  IMPLEMENTATION OF THE PLAN

PHASE IV:  FORMATIVE ASSESSMENT/EVALUATION

PHASE V:  SUMMATIVE EVALUATION

PHASE I:  SELF-ASSESSMENT

EVALUATOR Responsibilities in PHASE I:  SELF-ASSESSMENT

Activity

Completed on or before

What is due?

 

Non PTS/Directed Growth Plan

PTS

 

1.  Communicate school and district priorities and goals, existing and planned initiatives, planned professional development, and other opportunities for support.

October 1

October 1

 

2.  Communicate expectations for completion of self-assessment.

October 1

October 1

 

3.  Assist in the dissemination of student learning data to staff.

October 1

 

October 1

 

 

 

 

 

EDUCATOR Responsibilities in PHASE I:  SELF-ASSESSMENT

Activity

Completed on or before

What is due?

 

Non PTS/Directed Growth Plan

PTS

 

1.  Assemble and review student learning data for students currently under the responsibility of the team or educator.

 

October 15

October 15

Self Assessment Report

(Form is to be completed by Educator Prior to Goal Setting Conference (see Phase II))

 

Rubrics for Self-Assessment:

Rubric for Classroom Teachers

Rubric for Specialized Instructional Support Personnel

2.  Identify student strengths and areas to target for growth.

October 15

October 15

 

3.  Review performance standards on the district or ESE rubric.

October 15

October 15

 

4.  Identify educator performance areas of strength and areas for growth.

October 15

October 15

 

5.  Draft a minimum of one student learning goal and one professional practice goal.

October 15

November 1

Draft Goals should be brought to planning meeting with Evaluator.

 

 

 

 

 

PHASE II:  ANALYSIS, GOAL SETTING AND PLAN DEVELOPMENT

EVALUATOR Responsibilities in PHASE II:  ANALYSIS, GOAL SETTING AND PLAN DEVELOPMENT

Activity

Completed on or before

What is due?

 

Non PTS/Directed Growth Plan

PTS

 

1.  Goal Setting Conference:  Meet with teams or individual educators to review self-assessments and refine goals.

 

November 1

November 1

Goal Setting and Educator Plan Form

Completed by Educator and Evaluator at Goal Setting Conference.

2.  Evaluator and educators work together to plan activities that will support attainment of goals.

 

November 1 (At Goal Setting Conference)

November 1 (At Goal Setting Conference)

 

3.  Record educator or team’s final goals and actions the educator must take to attain these goals.

 

November 1 (At Goal Setting Conference)

November 1 (At Goal Setting Conference)

 

4.  Sign educator plans

November 15

November 15

 

 

 

 

EDUCATOR Responsibilities in PHASE II:  ANALYSIS, GOAL SETTING AND PLAN DEVELOPMENT

Activity

Completed on or before

What is due?

 

Non PTS/Directed Growth Plan

PTS

 

1.   Review professional development that is already planned for the school year.

Prior to October 1st

 

Prior to October 15

 

2.  Meet with evaluator to plan activities that will support attainment of goals.

By October 1st (First Year Educators Only)

N/A

 

3.  Submit self assessment and proposed goals

October 15

October 15

Self Assessment Report

 

 

 

PHASE III:  IMPLEMENTATION OF THE PLAN

EVALUATOR Responsibilities in PHASE III:  IMPLEMENTATION OF THE PLAN

Activity

Completed on or before

What is due?

 

Non PTS/Directed Growth Plan

PTS

 

1.  Review actions in Educator Plans and make agreed-upon supports and resources available to educator teams and individuals.

Ongoing throughout the school year.

Ongoing throughout the two-year cycle.

 

 

2.  Meet with teams to identify common artifacts all or most educators will be expected to collect and analyze.

Ongoing throughout the school year.

Ongoing throughout the two-year cycle.

 

 

3.  Collect evidence of educator and team practice and progress toward goals.

All educators will have one Unannounced Observation by 12/1.

All educators will have one Unannounced Observation by 12/1.

Observation Evidence Collection Tool

4.  Track collection activities.

Ongoing throughout the school year.

Ongoing throughout the two-year cycle.

 

 

5.  Document evidence collected and feedback given.

Ongoing throughout the school year.

Ongoing throughout the two-year cycle.

 

 

6.  Provide regular feedback to teams and individual educators.

Ongoing throughout the school year.

Ongoing throughout the two-year cycle.

 

 

7.  Monitor alignment of educator actions and goals with school and district goals.

Ongoing throughout the school year.

Ongoing throughout the two-year cycle.

 

 

EDUCATOR Responsibilities in PHASE III:  IMPLEMENTATION OF THE PLAN

Activity

Completed on or before

What is due?

 

Non PTS/Directed Growth Plan

PTS

 

1.  Keep track of progress in meeting stated improvement goals.

Ongoing throughout the school year.

 

Ongoing throughout the two-year cycle.

 

 

2.  Document any artifacts created as a result of meeting goals.

Ongoing throughout the school year.

 

Ongoing throughout the two-year cycle.

 

 

3.  Identify and document any artifacts that demonstrate progress towards Proficiency on the Four Standards.

Ongoing throughout the school year.

Ongoing throughout the two-year cycle.

 

4.  Complete one “Standard Summary Page” for each Improvement Goal and one for each of the Four Standards.  There will be a minimum of six “Goal/Standard Summary Forms” per educator.

January 5 for Formative Assessment and April 15 for Summative Evaluation

April 15 of Year 1 of Cycle for Formative Evaluation and April 15 of Year 2 for Summative Evaluation

Goal/Standard Summary Form

 

 

 

PHASE IV:  FORMATIVE ASSESSMENT/EVALUATION

EVALUATOR Responsibilities in PHASE IV:  FORMATIVE ASSESSMENT/EVALUATION

Activity

Completed on or before

What is due?

 

Non PTS/Directed Growth Plan

PTS

 

1.  Complete mid-cycle Formative Assessment Reports

February 1

N/A

Formative Assessment Report

2.  Complete mid-cycle Formative Evaluation Reports

N/A

May 15 of Year 1 of 2 Year Cycle

Formative Evaluation Report

3.  Schedule time to have formative conferences with enough advance notice to allow both the educator and evaluator to prepare.

Formative Conference by Feb 15th (if requested)

Formative Conference by June 1 (If necessary)

 

4.  Communicate expectations about educators’ roles in sharing evidence during the conference.

Prior to mid-cycle conference.

Prior to mid-cycle conference.

 

5.  Review evidence and artifacts for Standards and Indicators.

Prior to mid-cycle conference.

Prior to mid-cycle conference.

 

6.  Determine provisional formative ratings and progress toward goals.

Prior to mid-cycle conference.

Prior to mid-cycle conference.

 

7.  Finalize formative ratings.

 

 

 

 

 

EDUCATOR Responsibilities in PHASE IV:  FORMATIVE ASSESSMENT/EVALUATION

Activity

Completed on or before

What is due?

 

Non PTS/Directed Growth Plan

PTS

 

1.  Review Formative Assessment/Evaluation Report

 

 

 

 

2.  Meet with Evaluator to Review Formative Assessment/Evaluation Report (if necessary).

 

 

 

 

2.  Sign Formative Assessment/Evaluation Report

   

3.  Complete Educator Response Form (if necessary)

 

 

 

Educator Response Form

4.  Use recommendations of Formative Evaluation Report as basis for continuing work towards Proficiency.

 

 

 

 

 

 

PHASE V:  SUMMATIVE EVALUATION

 

EVALUATOR Responsibilities in PHASE V:  SUMMATIVE EVALUATION

Activity

Completed on or before

What is due?

 

Non PTS/Directed Growth Plan

PTS

 

1.  Complete Summative Evaluation Report

May 15

May 15

Summative Evaluation Report

2. Meet with Educator rated NI or unsatisfactory.

June 1

June 1

 

3.  Meet with Educator rated Proficient or Exemplary (If requested)

June 10

June 10

 

 

EDUCATOR Responsibilities in PHASE V:  SUMMATIVE EVALUATION

Activity

Completed on or before

What is due?

 

Non PTS/Directed Growth Plan

PTS

 

1.  Review Summative Evaluation Report

 

 

 

 

2.  Sign Summative Evaluation Report

June 15 of Year 1 in Cycle

June 15 of Year 2 in Cycle

 

3.  Complete Educator Response Form (if necessary)

 

June 15

June 15

Educator Response Form

4.  Use recommendations of Summative Evaluation Report as basis for Goal Setting for next evaluation cycle.

 

 

 

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